On behalf of the Scientific Committee of the ISPN, thank you for submitting your work for presentation at the 44th Annual Meeting in Kobe, Japan. We have an on-line submission and evaluation process administered by Kenes; please take take a moment to read the following simple guidelines.
All abstracts must be submitted on-line through the abstract submission system. Abstracts that are sent via e-mail or fax will not be included in the abstract assessment process by the Scientific Committee.
Abstract submission deadline has been extened until April 18, 2016. Kindly note that the abstract submission system will be closed after this deadline.
Abstract Submission Guideline
* Please understand that time in the program is limited and it is not fair for any author to give multiple platform presentations. Presenting authors are welcome to submit more than one abstract but it is likely only one abstract per author will be selected for platform presentation.
* The presenting author assumes full responsibility for the contents of the abstract and must ensure that all other authors have approved the abstract before submission.
* The presenting author will be required to register for the congress in order to have acceptance of the abstract confirmed.
Preparation of Abstracts
Accepted abstracts will be scored by the scientific committee and those accepted for oral (platform or flash) presentation are published in the society’s official journal Childs’ Nervous System. Since there will be no editing of the abstracts prior to scoring, authors are required to avoid typing errors, misordering of names, incorrect spelling etc as these create a negative impression for reviewers.
* All abstracts must be submitted in English.
* Category: A main category (see below) that is relevant for your abstract must be selected during the submission process. The Scientific Committee reserves the right to change the category during the abstract assessment process.
* Presentation type: As usual, abstracts will be considered either for
- oral: platform [8 minutes]
- oral: flash [3 minutes]
* Presentation and you should indicate your preference during the submission process. The Scientific Committee reserves the right to change the presentation type according to the requirements of the scientific programme.
* Title: Abstract title can contain a maximum of 25 words.
* Author(s): First and last names, institutions, and e-mail addresses of the authors must be fully indicated correctly and in the right order. Accepted abstracts will be published in Childs’ Nervous System with the indicated author and institution names without making any adjustments.
* Institution(s): The institution(s) of the authors should be indicated fully with the “department” and “institution” names while avoiding any abbreviations such as Dept., Inst., Hosp., etc.. The institution and city should be written in lower case while the initials of each word are written in capitals (eg The Hospital for Sick Children).
* Abstract text: Abstract text should not exceed 300 words. The title of the abstract, authors’ names, institutions and key words are not included in this limit.
* The abstract should have four sections:
- Material and Methods
* Images, tables, diagrams and graphs are allowed for the abstracts. Please upload images, tables, diagrams and graphs in to the system on the related section of the abstract submission system. However they will not be published in the CNS Journal.
* Keywords: Keywords should not be included in any of the sections of the abstract text, and written only in the section dedicated for keywords. Maximum 5 keywords can be given. All keywords should be written in lower case (eg: hydrocephalus).
* Please do not submit multiple copies of the same abstract.
* It is possible to make changes in the already submitted abstracts until April 18, 2016. It will not be possible to make changes after this deadline. You can log in to the abstract submission system with your username and password and edit your abstract within this period. Please note your username and password for future use. If you forget this information, please get in contact with Ms. Asuman Toraman from the Congress Secretariat (firstname.lastname@example.org).
Please ensure that the e-mail address of the authors are entered correctly to enable the Congress Organizing Secretariat to communicate with you regarding the abstract. All information regarding the acceptance, any required adjustments, and scheduling will be communicated via e-mail to the abstract presenting author.
The abstract categories for 2016 will be as follows:
When the submission process is finalized, you will see your abstract under the heading “Submitted Abstract”. If your abstract is not seen there, please kindly turn back and check the steps of your submission. Please be aware that the Scientific Committee will not receive “Not-Submitted Abstracts” and these therefore CANNOT be taken into consideration in the abstract evaluation process.
Upon submitting your abstract an e-mail including the “Abstract Number” and “Title” of your abstract will be sent to the contact author who has submitted the abstract.
Evaluation Process and Acceptance Letters
All submitted abstracts will be scored by 3-4 members of the Scientific Committee following which the draft program will be drawn up. While scientific merit is the most important factor in evaluating an abstract, the program will also take into account other factors such as the topic, geographic representation etc.
Acceptance letters will be sent by Monday 23 May 2016 via e-mail. Relevant information about your abstract’s presentation including the presentation date, time, venue, presentation number will be included in the acceptance letters.
The presenting author of the abstract must be registered for the congress
by Friday 3 June, 2016.
Abstracts submitted by presenting authors who do not register for the congress and make
payment by this deadline will be removed from the final programme and will not be published
in Childs’ Nervous System.
Thank you for submitting your work for consideration. We look forward to meeting you for what promises to be a fabulous meeting in Kobe! Please make contact with us directly should you have any specific enquiries.
Scientific Committee Chair
Graham Fieggen, email@example.com
Kenes Turkey, Scientific Programme Coordinator
Asuman Toraman, firstname.lastname@example.org